Terms & Privacy

Registering for a workshop phase expresses your interest in a seat; it does not guarantee immediate admission. Because bench space, specialized hardware, and safety gear are strictly limited per cohort, ECSC reviews all registrations and verifies prerequisite submissions before confirming seats.

Formal seat confirmations, cohort allocations, and lab briefs are delivered to the email address provided in your registration prior to the phase commencement date.

• Registration is strictly one per person per phase.
• Unconfirmed or waitlisted applicants will be notified if additional lab benches or cohorts become available.
• Failure to confirm attendance when requested may result in your seat being released to the waitlist.

The TRACE LAB SERIES operates in an active hardware workshop environment involving soldering irons, hot air rework stations, power electronics, microcontrollers, and machinery. Participant safety is our highest priority.

You agree to strictly adhere to all safety guidelines, protocols, and verbal instructions provided by lab instructors and bench supervisors at all times.

• Personal protective equipment (including safety glasses where required) must be worn during soldering and mechanical work.
• No equipment, power supplies, or tools may be operated without supervisor authorization and basic safety clearance.
• ECSC reserves the absolute right to suspend or revoke bench access for any participant whose actions are deemed unsafe, hazardous, or non-compliant with lab safety standards.

Participants are expected to maintain professional and collaborative conduct throughout all workshop sessions. Respect fellow cohort members, instructors, and lab equipment.

You are responsible for keeping your assigned workbench tidy, safely handling all provided components, and returning workshop equipment in its original condition upon completion of each session.

You agree that all information provided during registration—including contact details, academic or institutional affiliation, and uploaded payment/student identification slips—is truthful, accurate, and your own.

Any prerequisite task submissions, schematics, code, or proof files uploaded must represent your genuine work or appropriate authorized submissions.

You retain all intellectual property rights to the original hardware schematics, firmware code, and project solutions created by you during the workshop.

ECSC may photograph, record audio/video, or document workshop activities, bench builds, and final demonstrations for educational, community archive, and promotional showcase purposes. By attending, you grant ECSC a non-exclusive license to use such media in workshop publications and digital channels.

ECSC strives to deliver all workshop phases as scheduled. However, if a phase must be rescheduled, postponed, or modified due to unforeseen technical constraints, lab maintenance, or circumstances beyond our control, we will promptly notify registered participants via email.

All workshop training, component kits, and tools are provided in good faith on an 'as-is' educational basis. To the maximum extent permitted by applicable law, neither ${SITE.org} nor its organizers, instructors, or affiliates shall be liable for indirect, incidental, or consequential damages resulting from workshop participation or hardware handling.

These terms are governed by and construed in accordance with the laws of the Democratic Socialist Republic of Sri Lanka.

Any dispute, controversy, or claim arising out of or relating to these terms or participation in the workshop series shall be submitted to the competent jurisdiction of Sri Lankan courts.

We collect only the personal information strictly necessary to administer your workshop registration, verify seat qualifications, and deliver course materials.

• Registration Details: Full name, primary email address, and contact number (used for essential phase notifications and WhatsApp cohort updates).
• Form Answers & Uploads: Custom responses requested by specific workshop phases, such as institutional affiliation, prior hardware experience, prerequisite proof, or bank transfer / student slips.
• Authentication Data: If you create an account or sign in using a third-party OAuth provider (such as GitHub or Google), we receive your authenticated name, email address, and profile picture avatar.

Your data is used solely for the legitimate operational purposes of the workshop series:

• Reviewing and verifying workshop seat reservations.
• Communicating crucial schedule updates, venue directions, prerequisites, and lab briefs.
• Facilitating WhatsApp community cohort groups for registered attendees.
• Issuing verified certificates of completion or workshop credentials at the end of the series.

All registration details, account credentials, and uploaded documents are securely stored using enterprise-grade third-party cloud services and infrastructure configured, managed, and monitored directly by our technical team. We employ encrypted transmission, strict access controls, and robust industry-standard hosting environments to ensure high reliability and continuous protection of your information.

We do not sell, rent, monetize, or trade your personal information to third parties, advertisers, or commercial entities under any circumstances. Access to participant records is strictly restricted to authorized members of the ECSC organizing committee.

Your information is retained for the active duration of the TRACE LAB SERIES and the subsequent certificate verification window. Following the conclusion of the series, inactive records are purged or archived according to academic record-keeping standards.

You hold the right to request a copy of the personal information we hold about you, request corrections to inaccurate details, or request the deletion of your registration record. To exercise any of these rights, please contact our team.

For questions, privacy inquiries, or formal notices regarding these terms or your personal data, please submit an inquiry via the Contact form on our website or reach out directly to the ECSC organizing team.